Procedure of CCTV MOI Approvals for Retail Stores

Introduction – Procedure of CCTV MOI Approvals for Retail Stores

In the pursuit of enhancing security measures within retail environments, the Ministry of Interior (MOI) mandates a comprehensive approval process for the installation of Closed-Circuit Television (CCTV) systems. This procedure ensures that all CCTV installations meet the stringent standards set forth by the MOI’s Security Systems Department (SSD), thereby upholding public safety and privacy regulations.

Retail store owners are required to navigate through a series of steps, beginning with the appointment of an MOI-approved CCTV contractor, to the final approval and periodic maintenance of the system. The process involves meticulous planning, documentation, and adherence to MOI’s technical specifications, culminating in a robust surveillance system that aligns with national security guidelines.

This guide provides a detailed walkthrough of the MOI SSD Approval Procedures, equipping store owners and contractors with the knowledge to successfully secure the necessary endorsements for their CCTV systems.

Below are the Steps to follow

MOI SSD Approval Procedures – Procedure of CCTV MOI Approvals for Retail Stores.

Procedure of CCTV MOI Approvals for Retail Stores

Step 1 

Customer (Store Owner) has to appoint an Approved CCTV Contractor > CCTV Contractor to prepare the below documents in coordination with the customer:

Kindly consider these requirements are mandatory : Procedure of CCTV MOI Approvals for Retail Stores

1.    Contract / Authorization letter between owner & contractor
2.    Scope of work
3.   Contact information for contractor & client
4.   Contractor CR copy
5.   Bill of quantity for CCTV cameras
6.   Control room & equipment room design drawing (Shall be cad format)
7.   CCTV design site plan (Shall be cad format)
8.   CCTV design layouts (Shall be cad format)
9.   Typical CCTV camera installation / mounting details (Shall be cad format)
10.   Riser diagram (schematic diagram for CCTV system) (Shall be cad format)
11.   As built drawing, if any
12.   Project timeline,
13.   Service level agreement (SLA).

Procedure of CCTV MOI Approvals for Retail Stores

Step 2

Once all these documents are ready the CCTV Contractor shall upload it to the MOISSD portal for initial Drawing Approval (DSA).

Procedure of CCTV MOI Approvals for Retail Stores

Step 3

SSD Comments or Approval shall be recieved through the portal, make necessary changes and re-upload or commence the work if initial documents are approved. If rejected, CCTV contractor sends additional quote for items mentioned in the rejected comments in DSA to the client for approval. Once approved CCTV contractor to re-upload the documents in the portal.   

Procedure of CCTV MOI Approvals for Retail Stores

Step4

Once the work is completed as per the MOI Regulations and Design Approval recieved for this project, contractor shall raise an Inspection Request (IR) through the SSD Portal for the MOI SSD Inspection team will confirm a Inspection Date and time prior to one day (Few hours) before inspection.  

Procedure of CCTV MOI Approvals for Retail Stores

Step 5

Inspection Team will inspect the entire project, if it’s done as per the MOI SSD regulations and has followed all the points mentioned in the Design approval documents. If any variance is found they will reject the inspection and the contractor will have to fix the issues mentioned and raise inspection again for approval. If it is Approved with comments, the Contractor can fix the slags as per the Inspection team’s remarks and update them later. No need for another inspection. 

Procedure of CCTV MOI Approvals for Retail Stores

Step 6

MOI SSD Approval will be recieved to the CCTV Contractor through the SSD Portal and the contractor will forward it to the client. 

Procedure of CCTV MOI Approvals for Retail Stores

Step 7

Client has to maintain the CCTV systems everyday with a logbook, after 1 year of the approval the client has to renew the AMC/SLA for the CCTV and SSD Inspection team will visit again for Inspection Approval. If they find any variance in the maintenance they will reject or approve it with comments. Then the same contractor can get the renewed MOI Approval certificate for this project from the SSD Portal. 

These are the usual steps involved in the CCTV MOI SSD Approval Process; each step might take 1-2 weeks time from MOI SSD as per their busy schedule. 

Some of the Major Specification for the CCTV Equipments are: Procedure of CCTV MOI Approvals for Retail Stores

• All Cameras must be Auto-iris 
• All CCTV equipments must be MOI Approved 
• 120 – 24×7 Days Recording 
• RAID 5 Configuration in NVR 
• All entrances and exits must be covered using dedicated cameras 
• All cash dealing areas, inventory and complete retail area must be covered without any blind spots 
• Dedicated Rack with complete equipments (Patchpanel, Cable manager, Switch, Patchords, PDU, NVR, Monitor) should be maintained in standard sized stores (Small stores with 5 cameras, MOI allows to keep equipments in one desk)
• UPS with 1 hour backup MOI approved model
• All other MOI specs as per SSD regulation

Note: These are the current regulations, these are subject to change as per the store and MOI SSD Departments comments. Procedure of CCTV MOI Approvals for Retail Stores

CCTV MOI Approvals for Retail Stores : Procedure of CCTV MOI Approvals for Retail Stores

The benefits of obtaining Ministry of Interior (MOI) CCTV approval in Qatar are numerous and significant for businesses and individuals alike. Here are some key advantages: Procedure of CCTV MOI Approvals for Retail Stores

1. Government Recognition: MOI approval signifies that a company meets the government’s stringent standards for security and surveillance, ensuring trust and credibility.

2. Enhanced Security: Approved CCTV systems are capable of handling the unique security challenges in Qatar, providing robust protection for assets and people.

3. Technical Excellence: MOI-approved companies are vetted for their technical proficiency and quality of equipment, ensuring top-notch surveillance capabilities.

4. Legal Compliance: Adhering to MOI guidelines means that the CCTV systems are legally compliant, reducing the risk of legal issues related to surveillance.

5. Advanced Technology: Many approved CCTV cameras incorporate AI, improving threat detection and reducing false alarms for a more efficient security response.

6. Scalability: MOI-approved solutions are designed to be scalable, allowing for easy expansion as security needs grow.

7. Integration: These systems can be integrated with other security measures, such as access control and alarms, for comprehensive security coverage.

8. Quality Assurance: Clients can be assured of high-quality surveillance solutions that adhere to the legal and ethical guidelines laid out by the MOI.